Archive for the ‘outsourcing’ Category

Use the power of delegation to develop and grow your business.

Many entrepreneurs are solo business people. They are doing everything in their business from sourcing leads and seeing clients to doing the accounting and filing. Now there is some wisdom to keeping costs low when you start out so that your business has the opportunity to get established. But at some point you are not going to have the capacity to keep doing everything yourself and still be able to grow and run your business.

So, how can you use people to help you get organized and develop your information empire?   It's starts with your thinking and perception about the power of delegation.   Here are some thoughts to help …

1. Some People love the Jobs you hate

Most entrepreneurs are creative people. They love ideas and creating products and programs for their clients. When doing those things, that's when they feel most energetic and inspired. But the tasks they often get stuck doing are admin, filing, booking keeping or other similar tedious tasks. You know what those tasks are because just talking about them usually makes your heart sink.

The good news is that somewhere in the world is someone who just loves doing the jobs you hate. I know it's sometimes difficult to believe that there are people that love doing admin, but it's true. There are many excellent personal assistants and administrators out there that thrive on being super organized and helping other people in their businesses.

2.   Your Business will only Grow when you're not bogged down with the tedious tasks

Your   first objection may be that personal assistants cost money and take time to train up. But think of it from a different perspective for a moment. Is it really beneficial for you and your business to be struggling along and doing the things that you hate?   Wouldn't it be better to pass across tasks to someone who would be far more efficient at doing them? Then you could focus on doing the tasks you love and enjoy. The truth is that your business will grow when you are not bogged down doing tedious tasks. So consider ways in which you can get organized and use other people and their expertise to help you develop your business into an information empire.

3.   Get People Involved in your Business:

Consider which tasks take up a lot of your time that you don't particularly enjoy doing. Are these things that you could delegate to someone else?   There are many ways to bring people on board and make use of their expertise. It doesn't need to be a huge expense or long term commitment. You can hire people for individual tasks or a single project.

Don't be afraid to delegate. There are people that love doing the tasks you hate to do. Be aware that your business will run more efficiently when you have people supporting your efforts and taking on the tasks that they are better equipped to do.

Too often entrepreneurs operate in chaos because they think that taking on help will simply cost too much and won't really benefit their business. However, a well organized business is far more likely to be more profitable than one that is chaotic. Bringing people on board can help you get organized and achieve your business goals, so open your mind to the idea and start to get more organized today.

Think of your business as a building. Perhaps you're just starting out at the foundation level, or maybe you've climbed to the third storey. Wherever you are, when you want to add more storeys to your structure, you need to support the building.

Your support is like scaffolding. It's the first thing that's needed when a building is going up. And it's the first thing you need to help you grow your business.

There are several different types of support structures that you can put in place. These are the things that will protect you and help you to focus on your business.   With these 5 support structures in place, you will be ready to grow your business to new heights.

1.   Set Boundaries… It can be very useful to set boundaries in your client relationships.

Do clients ring you whenever they like and expect you to drop everything for them? If that's the case, you can't have the time and energy you need to focus on working on your business. You need to have some boundaries in place, where you allot certain times for responding to clients' calls.

2.   Manage Your Time On Your Terms … You can be so much more productive if you set definite times for when you are working and when you are not working.

For example, I work three days a week. Everyone in my house knows when I'm working, so they don't interrupt me. People don't ring me during those hours. If they do, I won't answer the phone :) And when I'm in my time off, I'm not working. These are really clear structures that I adhere to.

3.   Work With A Schedule… This is be a great way to stay on track and focused on getting things done.

Put everything that you need to accomplish on your calendar. Make sure to block out enough time for the task, and stick to it. Whether it's a meeting, a phone call, working on your blog – include it in your schedule. When you see that each item has its own set block of time, you will be able to focus more clearly. This is amazingly helpful in keeping from feeling overwhelmed.

4.   Build A Team… If you are mired down in day-to-day tasks that keep you from working on your business, consider hiring an administrative assistant or virtual assistant.

You may think of this as an expense that you can't afford. Reverse that line of thought and consider it as an investment instead. By delegating the routine tasks to an assistant, you will free yourself to do the work that will bring in clients and grow your business.

5.   Get Emotional Support… Encouragement and support from the people in your personal life goes a long way toward keeping you motivated in your business.

Perhaps your partner is busy, or your family doesn't understand what you are doing. If the people close to you don't offer enough inspiration and support, you may begin to feel frustrated and become less productive.

Should this happen to you, look to other sources for the motivation and encouragement that you need. A mastermind group or other similar group of like-minded people will boost your confidence and help you in countless ways. In addition to emotional support, they can offer specific business knowledge and advice.

So consider all of the structures that can support you as your business grows. It's critical to have these in place so that you can be productive and concentrate on your talents and expertise.

Do you remember the story of the Elves and the Shoemaker? The Shoemaker and his wife were very poor, until a pair of elves began making beautiful shoes for them overnight. The Shoemaker was able to sell the shoes for a lot of money, and became rich and famous.

I sometimes feel like I'm in a similar situation to the Shoemaker.

I first experienced the power of this a couple of years ago when I sent an email that was copied to two people, one in India and one in Australia. In this email I gave instructions for a specific project, the first part of which had to be completed by one person before being handed over to the second person for completion.

And from that single email, while I was sleeping, the project that needed to be completed and the webpage that needed to be uploaded just happened. So when I woke up the following morning, it was really like the elves had been working overnight and doing the work for me.

And it's so easy for you to invite the same kind magic into your business. All you need to do is start outsourcing routine tasks.

So where should you start with outsourcing? First of all, ask yourself where you have profitability blocks in your business. To work this out, answer the following question:

"My business would make more money if I could do more of _______."

You already know what the answer is. You can spend more time marketing. You can spend more time developing products and programs. You can spend more time writing your web copy. You can spend more time developing a newsletter.

Then ask yourself this question:

"I currently spend most of my time on ________."

The answer to this will help show where you are putting your time that you don't need to. This will likely be one of the first areas where you'll going to get a quick return on outsourcing.

For example, when I first started out, I found that I was spending more time updating my webpage than I wanted to. It wasn't part of my vision for my business, and I wanted to use my time in a way that would generate more income. So I found people who do that for me for less than £10 an hour. It was a no-brainer to pay someone else to do that and win back that time which was put towards growing my business. Now, I'm in the position of knowing that while I'm asleep my website is being updated for me.

And today I have seven people around the world working on different parts of my business, which is something I would never have anticipated when I started outsourcing.

One unexpected benefit of outsourcing for me was that I hired someone who was also working for another person whose business was at a more developed stage than mine. This person was a tremendous resource because she had insight into a business that was 18 months further down the road from mine. That's just one area where a virtual assistant can really start to add value, because they're bringing in outside knowledge and they're exposing you to ideas or suggestions that you wouldn't have got on your own.

You need to think about what you're ready to turn over right now. You need to be both physically ready and emotionally ready to outsource. If you're someone who in the past has tried to outsource and has experienced a big disappointment or has been let down, then understandably you're going to be cautious about outsourcing again. You're going to want to ease back into it gently, to build your confidence back up.

What you need to do is write out an initial job description or scope for the work you want done. Be specific about what results you want. You want this to be outcome oriented. You want to think about what you want done and in what timeframe. Start to think about the skill sets this person is going to need, and whether it's reasonable to find these skills in just one person or if you're going to need a team.

And while I don't know where you are with your particular business, I still say that it's never too soon to start outsourcing.

And the fact is that you're already outsourcing lots of things. You're outsourcing the legal aspects of your job. You're outsourcing your website hosting. So, to be correct, the question is really about how much more you should be outsourcing.

Don't you want to be able to go to sleep knowing that the magic elves will come in during the night and take care of your work for you?

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safe and secure Your privacy is our #1 priority and your details will not be sold, given, traded or rented to anyone else.